H&L Partners is looking for an Administrative Assistant to join our team in Miami. This is an entry-level position that will support the account team and coordinate the timely delivery of materials to various media outlets. We’re looking for a team member who is motivated and committed to doing great work!

RESPONSIBILITIES

  • Schedule meetings and conference calls for account service team
  • Prepare for meetings by ordering and setting up catered food
  • General administrative duties such as record keeping, reporting, and assisting account service team
  • Maintain database of vendor records
  • Ship and deliver materials for traffic in a timely manner
  • Troubleshoot office equipment such as printers, and help manage conference rooms and conference calls
  • Assist new hires with voice mail and timesheets
  • Assist account service team with station calls, invoicing, talent reporting, and resolving discrepancies
  • Assist account service team with communications between creative and media teams
  • Provide station deadlines for material and instructions
  • Manage scheduling instructions to broadcasters
  • Ship commercial materials to broadcasters
  • Assist with creating talent reports and processing invoices

MINIMUM QUALIFICATIONS

  • Proficient with MS Office
  • Outstanding organizational and prioritization skills
  • Attentive to detail
  • Excellent follow-through skills
  • Excellent interpersonal and communication skills
  • Able to work successfully as part of a team and independently
  • One year of experience in an office setting, preferably at a marketing or an ad agency

THE IDEAL CANDIDATE…

  • Communicates effectively.
  • Is able to prioritize work and multitask.
  • Can work well under pressure.
  • Is punctual and reliable.
  • Is coachable and willing to learn.
  • Has a great “Can Do” attitude!

 

To apply, send cover letter and résumé to careers@handlpartners.com. Subject line: Administrative Assistant–Miami.

Due to the high volume of applications we receive, we are unable to provide an individual response to every candidate.

H&L Partners is a full-service, integrated agency made up of diverse, collaborative, and multitalented individuals with experience in all areas of marketing communications.  H&L Partners is based in Oakland’s Jack London Square, with offices in St. Louis, Phoenix, Chicago, Charlotte, Atlanta, and Miami.

To learn more about us, visit www.handlpartners.com.